Arts at the Center of Learning

Frequently Asked Questions

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What is the size of the Grant?

Grants are for programming worth up to $10,000.

The AIE Residency Grant covers teaching artist fees for 20 residency days and also pays additional expenses not included in the grant amount, including: travel for the teaching artist; the AIE Partner staff to help the school manage the residency; an on-site evaluation of the residency; and the costs associated with AIE Orientation, technical assistance, and training and mentoring the teaching artists. We estimate the total cost paid by AIE per school grant to be $10,000. 

 

What is the application deadline?

The AIE School Grant Application deadline is Friday, February 3, 2017. Applications must be received by the AIE office by this date.

Schools ranked highest by the application review panel will be contacted in late March to schedule an interview to take place in April.

 

related information:
What are the financial responsibilities of the school/district?

The AIE Grant expects schools to match grant funds 3:1. The school/district must provide a financial match of at least one-third of the total grant request. For example, for a $7,000 request, 1/3 would be $2333.00.

The school is not expected to pay AIE or the agency partner for the residency artist. Matching funds can be made in cash expenditures and/or planned expenditures that already exist in the school budget. 

The school's matching funds should be budgeted for: any equipment, supplies, and materials needed for the project; a field trip/visiting artist/assembly to complement the residency work; and teacher release-time and administrator’s time to attend meetings and work on the project outside of class time. Any of the above expenses that you plan should be included in your grant match figure on the application budget page. 

What is a School Financial Match and how can schools make a match?

The School Financial Match is the dollar amount the school commits to match the AIE grant, to create the Total Project Budget. Schools should anticipate that their school financial match will include commitment of teacher and administrator time for meetings and planning, substitute teachers, equipment, supplies, materials, and other expenses needed for the AIE Residency project. Schools may also choose to include cash expenditures, such as those for additional residency days, visiting artists, field trips, etc. in their financial match figure.

The total of the school match budgeted must be at least 1/3 of the total grant request, and should be spread over the various expenditure categories as appropriate to your residency proposal. Sources of the match funds can include the existing school budget, PTA fundraising, a local bank, etc. Funding sources listed on the grant application should be secured in advance.

How are the grant funds managed?

Funds for artist fees are paid directly by the AIE partner to the teaching artist.

The school is responsible to manage and track their own spending for equipment, supplies, teacher and administrator time, etc.

Who should write the grant application?

The grant application should be developed and written by the Steering Committee, which is composed of teachers, administrators, parents, and members of the community.

The committee establishes goals based on the school’s needs, chooses an artistic discipline for study and experiential exploration, writes and submits the grant application, and then implements the residency.

It's important that members of the school faculty and administration are involved in developing the grant application, as the steering committee that manages the residency after the grant is approved should have a strong committment and buy-in to the project. 

What types of disciplines are available?

Residencies are available in the following disciplines: Dance, Music, Theatre, Opera/Music Theatre, Visual Arts, Design Arts, Crafts, Photography, Media Art, Creative Writing*, Interdisciplinary**, and Folk Arts.**

Schools already working with a teaching artist may request to continue working with that artist, including them on the steering committee as the grant application is prepared. Otherwise, the school steering committee will interview and select the Teaching Artist to conduct the residency after the grant award is made. The AIE Partner will help the Steering Committee identify artists for the interview process.

*Although Creative Writing is one of the many disciplines supported, only proposals to sponsor long-term writing residencies are covered by this program. Short-term writing residencies (5 days) are coordinated through the New Jersey Writers Project, and administered by Writers Theatre of New Jersey (https://www.wtnj.org/). For information, contact the Writers Theatre at 973-514-1787.

**Schools interested in interdisciplinary or folk arts residencies must first consult with AIE staff at 609-984-7025 prior to applying.

How many students can be served in a residency?

Characteristically, a core group consists of students who meet with the AIE Teaching Artist every workshop day, with a residency day serving three or four core groups, for a total of approximately 75-100 students.

Schools seeking to increase the size of the core group (for instance, an entire grade level that is more than four classes) should factor in increased Teaching Artist hours or days into their budget. Please contact AIE for assistance.

Additional students can be served as a participating group — they may meet with the AIE Teaching Artist on occasion, attend visiting artist’s events and assemblies, and participate in field trips, culminating and other events related to the residency.

When do I find out if my school received a grant?

Notification will be emailed and mailed in late-May to the designated school contact.

Grant awards are made pending the availability of state funds and are confirmed in July.

related information:
AIE residencies can fulfill state standards
Students came alive in their performances
Students learned to work together toward a common goal
Students learned careful observation and mental representation
Students learned persistence and the importance of passion